Convince and Convert: Social Media Consulting and Content Marketing Consulting

How ​to​ ​Create a​ ​Webinar from Scratch in 10 Simple Steps

Over the years, I have noticed growth in the use of webinars to engage a B2B audience. In fact, a Content Marketing Institute study found that 58 percent of B2B marketers implement webinars in their content marketing strategy. This is no surprise, since webinars can be very engaging, and they’re not very expensive to create or distribute.

With web usage growing rapidly, consumers have started demanding instant knowledge. Your products should be promoted effectively so that they reach the right audiences faster. Webinars help demonstrate your products and expertise to your potential clients. They also provide complete information, so those potential clients have a clear picture of what you are offering.

Since webinars are so important for B2B marketers, I’ve put together the following tips to help you create a webinar from scratch.

1. Choose Your Team

A webinar usually has three prime players. The success of your session depends on them, and I recommend that you carefully consider your options when selecting the following:

A great webinar team includes three types of prime players: Organizers, Presenters, and Assistants Click To Tweet

2. Decide On the Webinar Format

The next step is to decide on the format of your webinar. I suggest you choose a format that will best relay your message while engaging your audience. You can consider the following four webinar formats:

3. Plan Visuals for Your Webinar

Being a web-based seminar, webinars largely rely on audio and visual materials to demonstrate their contents. Slides filled with text will not do the trick. I suggest you consider the following points when preparing visuals for your next webinar:

4. Select a Webinar Tool

There are many webinar services that exist in the market, including popular platforms like Adobe Connect, WebEx, etc. But my personal favorite is ClickMeeting because it’s very easy to use, it’s affordable, and it’s comprehensive.

In addition to creating a customized webinar room, you can also use the tool to conduct polls and surveys after the session. This will help you gain valuable insights to further improve your webinars.

I’ve prepared a few questions that you should ask yourself when selecting a webinar tool to invest in:

What are the objectives of your webinar?

Before selecting a webinar service, you should think about objectives of the webinar. If it’s a product launch or promotion of your business, chances are that you are targeting a larger audience. In this case, you need a webinar service that will help you interact with a large number of attendees.

How user-friendly is the product?

As webinars come with a time limitation, it is essential that you choose the right service tool so that you can make the most of it within the time frame allocated for the webinar. If you are planning a webinar in the single speaker format, you will be looking for simplest possible software so that you can successfully demonstrate your business content to the attendees.

How much does it cost?

With so many webinar service tools available in the market, it is easy to get confused while choosing the correct webinar service tool for your webinar. I find it best to consider the target audience when considering the cost. For example, if it’s a large audience you are targeting, you will need an enterprise package. With a medium or small scale audience, however, you can easily go ahead with a premium edition.

Answers to these three questions will determine how much you should spend on a service tool.

5. Set Up the Right Equipment and Space

You’ll need a quiet place to conduct your webinar. Consider a conference room or any other place which will be free from background noise and interruptions.

Selecting the right equipment is also crucial for your webinar. Consider landlines and headset microphones, as they are less likely to cut off while you engage with your audience.

I always try to keep a backup laptop that’s fully charged, with all data copied and stored in it. This will ensure that everything goes smoothly even if you experience any technical difficulties with your primary computer system.

Choosing the right equipment and space will not only improve the webinar quality but also ensure a great experience for your audience.

6. Publicize and Promote Your Webinar

In order to make sure your webinar gets maximum participation, it’s crucial that you promote it as much as possible beforehand. Here’s how I suggest you promote it:

7. Pick the Right Date and Time

You should keep in mind that not all your audience members will be from the same location. The webinar should be hosted on a specific date and time that will allow the maximum number of attendees to be present. If your target audience is in Los Angeles, and you are located in New York, starting a webinar at 6:00 p.m. may not be a good choice, as it will be late for the attendees living in L.A.

It is important that you select the right date and time for your webinar event. The best time to conduct your webinar depends on the target demographic, but a poll conducted by ON24 suggests that the best days to host your webinars are Tuesdays and Wednesdays at 10 a.m. and 11 a.m. GMT.

I always use Google Analytics to locate the regions of the world where most of my online traffic comes from. You can also send surveys to your potential attendees asking them for the most convenient times for them to attend the webinar.

These are major factors that should not only be considered but prioritized. Significant research and planning should be done on them so that you can expect the most from your webinar and boost your business.

8. Choose a Topic of Interest

If your topic does not interest your potential audience, it is going to be really difficult for you to lure them into attending your webinar. Since webinars are usually an hour long, you can either choose to vaguely talk about many topics or speak about a single topic and dive deep into it.

That’s why I always recommend that you get very specific when selecting a topic for your webinar. For example, instead of simply talking about digital marketing in general, you could talk about digital marketing trends, or budgeting for digital marketing, etc.

While searching for an interesting topic, you should consider:

Once you have selected your topic, you need to ask yourself the following questions:

If you find the most suitable answers to these questions then, congratulations! You have just found your topic for your upcoming webinar. If it’s the other way around, keep searching until you find a better one.

9. Keep Practicing

I always make sure to practice for a webinar several days before I go live to ensure everything goes smoothly.

Start doing dry runs which will help everyone involved with the webinar get a picture of its entirety. Check all equipment to ensure they are working properly. A final dry run two to three days before the live webinar will ensure the following:

10. Follow Up with the Attendees

I’ve noticed that some marketers fail to follow up with attendees at their webinar. This can be a grave mistake, as you’re missing out on an opportunity to continue engaging your audience.

Send them an email thanking them along with a survey asking them to share their feedback and rate their experience, plus a call to action for future webinars. Make sure to send a follow-up email along with a recording of the webinar to the people who signed up for the webinar but were unable to attend it. Following up will go a long way in encouraging the audience to attend future webinar events and even be involved with your company.

Once you have successfully hosted your webinar, start evaluating your efforts.Use the feedback provided by your attendees in the follow-up emails. Consider these and make adjustments to ensure that your future webinars are even more successful.

Great webinars are well planned, organized and executed by a closely knit team. You should spend sufficient time to plan and test the program to remove any flaws.

What did you think of the steps I’ve provided here? Do you have any suggestions or ideas you’d like to add? Let me know in the comments.